Annex 1: List of Repositories under study (sorted by country as recorded in COAR)

[Blank cells indicate values that are not calculated; last column (column 16) indicates total number of policies supported by the OARs]

Section 4.1: Version Archiving Policy [a1 = Author’s final peer-reviewed version/manuscripts; a2 = Published edition (version of record); a3 = no later than the publication date; a4 = when publisher permits; a5 = No later than the time of acceptance/Accepted for publication; a6 =By end of policy-specified embargo; a7 = as soon as possible; a8 = recommended format; a9 = mandatory; a10 = optional]

Section 4.2.1: Content Types [b1 = textual and non-textual]

Section 4.2.2: Ingest/Submission Policy [k1 = Accredited members/delegated agents; k2 = follows publishers’ or funders’ embargoes; k3 = file migration with recommended file format]

Section 4.3: Advocacy and Promotion Policy [c7 = Up to 5000; c6 = 5001–10,000; c5 = 10,001–20,000; c4 = 20,001–50,000; c3 = 50,001–100,000; c2= 100,001–200,000; c1 = above 200,000; c8 = arranged by subject category; c9 = departments or units]

Section 4.4: Copyright and Licensing Policy [d1 = Author retains key rights; d2 = Institution or funder retains key rights; d3 = Author grants key rights to institution; d4 = CC-BY or equivalent; d5 = Requires an open license without specifying which one/own license; d6 = Does not require any re-use license]

Section 4.5: Data Access Policy [e1 = When publisher permits=; e2 = by end of policy-permitted embargo; e3 = As soon as the deposit is completed; e4 = Limit access to content/full text to registered users; e5 = all are not full text items; e6 = authority retains the right to limit access to content]

Section 4.6: Embargo Policy [f1 = within 6 months after publication (science, technology and medicine); f2 = within 6 months after publication (humanities and social sciences); f3 = 12 months (science, technology and medicine); f4 = 12 months (humanities and social sciences); f5 =12 months for all subjects; f6 = 24 months for (science, technology and medicine)]

Section 4.7.1: Interoperability [g1 = support OAI-PMH]

Section 4.7.2 Metadata [h1 = may be re-used not-for-profit purposes; h2 = DC metadata standard used; h3 = provided by eligible contributor/depositors; h4 = additional metadata created/edited by library staff]

Section 4.8: Preservation Policy [j1 = migrated to new file formats; j2 = software emulations followed; j3 = back up its files according to current best practices; j4 = transfer the database to another appropriate archive]

Section 4.9: Withdrawal Policy [n1 = reasons for withdrawal]
I2 = pre- and post-prints into separate repositories; I3 = reviewer
L1= library; L2 = Departments or Units
m1= Inclusion of Errata and Corrigenda lists with the original record; m2 = an updated version may be deposited